The University of West Florida will transfer to a new student information system this June called the Ellucian Banner System that will guide the university into an online database that is more succinct with the 2012-2017 strategic plan.
The Banner Student Project was created in June 2011 to oversee the transition of the university into a new student information system.
The team involves members from various departments on campus. Michael Dieckmann, senior associate vice president and chief information officer of information technology services, serves as the project administrator. Geri Genovese, director of business intelligence and process automation, and Barbara Daley, director of enterprise applications, serve as co-project managers.
“The Banner Student team incorporates representatives from diverse functional areas,” Genovese said. “For example, an academic team of chairs, faculty, office administrators and academic advisors make decisions related to advising and registration. Other areas represented include admissions, international programs, cashiering, orientation, wellness and financial aid. The Banner team leads also meet with executive leadership for strategic direction. As UWF approaches implementation, more engagement opportunities will be offered.”
A student information system involves different facets of the university, from curriculum to financial services. The first phase of the Banner Student Project is set for completion in August and involves admissions, transfer articulation and accounts receivable.
New students will begin using the new system during orientation this summer, and current students will be using the system as they pre-register for fall classes.
The new system will inform new and incoming students of how many transfer credits will apply at UWF. A new degree audit application will give current students easy access to and determine courses that will apply to their degree programs without having to request authorization from academic departments. There will be electronic waitlists for classes. Students will also be able to track their financial aid status and requirements.
“A challenge with any new system is managing the transition,” Sadie Hundemer, project communication lead and information technology services specialist, said. “The applications used by students and employees will change, as will some university processes. However, the Banner Student team will guide users through the transition to make it as smooth as possible.”
Banner Student Project team members attended Ellucian Live 2013 in Philadelphia, Penn., last week to further develop and test their skill set with the new system.
“Banner will not only improve the student experience, but make the university better able to compete in the higher education market,” Hundemer said.
The implementation of the Ellucian Banner System will be completed in fall 2014.